Built for System Integrators and Delivery Teams

Find the gaps in your requirements before your developers do.

Upload your requirements, intake record and process document. GapSense shows you what is missing, what contradicts itself, and what quietly changes the system. Each finding comes with a quote from your own document and a question to ask the stakeholder.

Talk to us about a pilot See how it works

ContradictionRequirements, section 4.2

What the requirements say

Refunds are issued automatically within 24 hours.

What the process document says

Refunds above ₱5,000 need manager approval before release.

✓ Both quotes found in the uploaded documents

Ask the stakeholder

Should refunds above ₱5,000 skip manager approval, or wait for it?

Example finding

From messy documents to a signed-off scope

GapSense follows the work a BA already does. It just catches more, and faster.

Step 1

Upload

Add the business requirements, the intake record and the process document. Works for new builds and for changes to an existing system.

Step 2

Review the gaps

GapSense runs 15 checks and lists every gap. Close each one with the stakeholder’s answer.

Step 3

Get sign-off

You get updated Word versions of both documents with every change tracked. A decision-maker approves them.

Step 4

Hand over

After sign-off, GapSense drafts the Process Definition Document with acceptance criteria and test scenarios.

Built for changes to existing systems, too

Most scope trouble starts when someone changes a system that already works. For these projects, GapSense reads your process document as how things work today, and your requirements as what you want to change.

It uses the same checks and shows the same quoted findings. There is no separate mode to set up.

Changes nobody agreed to

A requirement quietly changes how the system works today, but the intake never said that was in scope. GapSense flags it before it turns into a surprise mid-build.

Parts of the process left out

The change touches part of the current process, but the requirements never say what happens to it. GapSense flags the missing piece.

Findings you can check and defend

15 checks

7 follow fixed rules. 8 use AI. Together they look for scope creep, missing dependencies and contradictions.

Every gap has a quote

Each finding points to the exact words in your document, so nobody has to take the tool’s word for it.

Readiness from fixed rules

Whether your documents are ready to build is worked out by set rules, not by an AI’s opinion. The same documents give the same result.

See every gap in one place

A sample dashboard with example data.

Refund process update: requirements review

Readiness

Not ready

6 open

9 of 15 gaps closed

Contradictions2
Changes not in scope1
Process parts left out2
Missing dependencies1

Open 6Closed 9

Contradiction

Requirements, section 4.2

“Refunds are issued automatically within 24 hours.”

Ask: Should refunds above ₱5,000 skip manager approval, or wait for it?

Open

Change not in scope

Requirements, section 6.1

“Customers can cancel an order after it has shipped.”

Ask: The intake does not list order cancellation as in scope. Is it part of this change?

Open

Process part left out

Process document, step 7

“The courier hands the parcel to the customer.”

Ask: The requirements never say what changes at this step. What should happen?

Open

Missing dependency

Requirements, section 3.4

“Refund status shows in the customer app.”

Ask: Which team updates the customer app? Answered and closed.

Closed

What you walk away with

Everything the team needs to start building, in the formats they already use.

Updated requirements and process documents in Word, with every change tracked
A Process Definition Document with user stories, acceptance criteria and test scenarios, ready for approval
A findings report
A Jira-ready CSV

Want to see it on your own documents?

We’re starting with one pilot team. Tell us about your delivery team and we’ll get back to you.

Talk to us How it works

Tell us about your next project

We’re starting with one pilot team. Send us a note about your delivery team and the kind of projects you run, and we’ll get back to you.